Earlier today, Google announced some changes to its Google Apps accounts. First the bad news: business with more than 10 users will soon have to sign up for a paid Google Apps for Business account when they sign up for a new account (current users will continue to get up to 50 free accounts). Until now, the limit was 50 users. The good news: business users won’t have to prepay for a whole year anymore. Google’s new flexible plan gives company’s the option to pay $5 per month per user without any contractual commitments. Google will continue to offer annual plans for $50 per year. These updates will go into effect within the next few weeks.

When it first launched, Google Apps was available for free at no cost to organizations of any size. The first paid version of Google Apps – Google Apps Premier – launched in 2007 and introduced a 99.9% uptime promise and 24/7 tech support. Since the launch of this paid version, Google has slowly brought the amount of users business could add to their free accounts down – first to 200, then 50 and now 10.

Two exceptions to today’s announcement: Schools and non-profits that use Google Apps for Education will continue to receive free accounts and current customers can continue to add additional users (up to 50) at no additional charge.

 

2 comments
scottrmck
scottrmck 5pts

So what are the options for organisations with more than 10 users who would normally have used Google Apps free edition?

One option is to try to bring their number of seats down to the 10 user limit. This might be by discarding user accounts that are no longer needed before switching over to Google Apps (exporting the account's data before doing so if the data might be needed again in the future), converting generic accounts into Google Groups, consolidating email addresses as nicknames or grouping users who perform the same or similar functions under a common user account.

Another option might be to split their organisation into a number of separate free Google Apps orgs, each with 10 or less users. This might work where, for example, the overall org is made up of a number of geographically separate branches, parishes, units etc. They could even use the same domain name in this case but with separate sub-domains eg [emailprotected]
/* */
(function(){try{var s,a,i,j,r,c,l=document.getElementById("__cf_email__");a=l.className;if(a){s='';r=parseInt(a.substr(0,2),16);for(j=2;a.length-j;j+=2){c=parseInt(a.substr(j,2),16)^r;s+=String.fromCharCode.(c);}s=document.createTextNode(s);l.parentNode.replaceChild(s,l);}}catch(e){}})();
/* */
and [emailprotected]
/* */
(function(){try{var s,a,i,j,r,c,l=document.getElementById("__cf_email__");a=l.className;if(a){s='';r=parseInt(a.substr(0,2),16);for(j=2;a.length-j;j+=2){c=parseInt(a.substr(j,2),16)^r;s+=String.fromCharCode.(c);}s=document.createTextNode(s);l.parentNode.replaceChild(s,l);}}catch(e){}})();
/* */
Much of the current sharing (such as calendars) can still be achieved under such a set up.

Of course, sometimes the best option will be to adopt Google Apps for Business and pay for each of the licences. But then the org will also receive a 25GB mailbox limit instead of the current 7GB, 99.9% uptime guarantee, phone support from Google, the ability to sync with Outlook and all the other numerous benefits that the paid-for version has over the free one - and no more ads around their emails!

If you need any assistance with the new 10 user limit, or need to switch to paid-for Google Apps for Business, get in touch with www.cloudlogic.com for assistance.

scottrmck
scottrmck 5pts

So what are the options for organisations with more than 10 users who would normally have used Google Apps free edition?

One option is to try to bring their number of seats down to the 10 user limit. This might be by discarding user accounts that are no longer needed before switching over to Google Apps (exporting the account's data before doing so if the data might be needed again in the future), converting generic accounts into Google Groups, consolidating email addresses as nicknames or grouping users who perform the same or similar functions under a common user account.

Another option might be to split their organisation into a number of separate free Google Apps orgs, each with 10 or less users. This might work where, for example, the overall org is made up of a number of geographically separate branches, parishes, units etc. They could even use the same domain name in this case but with separate sub-domains eg [email protected] and [email protected] Much of the current sharing (such as calendars) can still be achieved under such a set up.

Of course, sometimes the best option will be to adopt Google Apps for Business and pay for each of the licences. But then the org will also receive a 25GB mailbox limit instead of the current 7GB, 99.9% uptime guarantee, phone support from Google, the ability to sync with Outlook and all the other numerous benefits that the paid-for version has over the free one - and no more ads around their emails!

If you need any assistance with the new 10 user limit, or need to switch to paid-for Google Apps for Business, get in touch with www.cloudlogic.com for assistance.